1. Plan ahead. Set the agenda one week ahead of time. Allow employees to comment on it prior to the meeting so they have time to really think about it — and then stick to the agenda. — T.J. Allan, owner, Ageless Fitness, Gillespie, Ill.
2. Be holistic. We use the principles of sociocracy to make meetings valuable. It’s a whole system approach for inclusive decision making, effective governance and the ongoing evaluation and improvement of your organization. — Abhishek Gupta, technical consultant, Creative n Innovative Research, Jaipur, India
3. Stand up. Have all-hands-on-deck meetings standing up. We stand in a circle at 9 a.m. every morning and one by one state our goals for the day. Because we’re standing, we’re energized and we move fast. We’re done in 15 minutes. — Aidah Omar, consultant, Leads Gen Expert Pte Ltd., Singapore
4. Make notes. Always have someone taking notes on actionable items — who said they would do what, and when. Then have that person send the notes around after. It helps to move things along and make the meeting meaningful. — Sandi Danilowitz, founder/CEO, The Health Engine, Toronto
5. Get clear. I have people state concerns or questions beforehand. I call this “clearing.” Without it, people will be focused on their problem throughout the meeting — and may derail it to get their point across. Clearing makes the team more focused. — Dylan T. Dahlquist, research assistant, Canadian Sport Institute Pacific,Victoria, B.C.
6. Clarify tasks. Everyone writes their weekly must-dos into a Trello board for all to look over. Then we do a quick roundtable to reiterate and clarify. Sometimes verbalizing what’s written makes it appear more or less important. — Cliff Harvey, founder, Holistic Performance Institute, Auckland, New Zealand
7. Ask and listen. I like to stick to an agenda, but that doesn’t work with every client. For the non-agenda types, I ask what technology problem has been bothering them. (We do IT solutions.) The client is able to vent about their previous experiences and then can communicate what they actually need. — Mike Perez, founder and CEO, With Perez, New York
8. Do lunch. My most productive meetings follow a simple formula: no more than five people, and over lunch. When only the key people attend, it prevents loss of focus and time. Lunch is optimal because it removes stress — and the odds that everyone will attend are high. — Dr. Naim Drid, clinical research fellow, Paris VII University, Paris
9. Constrain them. I worked halfway around the world from my team for a year, and we had enough time for a single 30-minute meeting each day. That forced meetings to be front-loaded with clear action steps. We got very good at asking questions. — Jason Lengstorf, consultant/owner, Bearstone, Austin, Tex.
10. Stay on task. When the discussion starts to digress and it isn’t productive, peers may be hesitant to stop it. A leader will suggest that we discuss the new topic at a later time. Post-meeting I can decide whether to handle via email, call or another meeting. — Andrea Spirov, CEO, The Boss Food Company, Houston, Tex.
find out more from https://www.entrepreneur.com/article/286643